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ENGLISHWAYRD PODCAST

Ep 255:Business English Mastery: Essential Phrases and Tips

July 17, 2024 • Thomas Martinez • Season 5 • Episode 255

In this episode of Englishway RD, we dive into mastering Business English with essential phrases and tips to boost your professional communication skills. Learn key phrases for meetings, emails, and presentations, and discover effective email etiquette, meeting participation strategies, and networking tips. Enhance your business vocabulary and confidence with our expert guidance. Perfect for non-native English speakers looking to excel in the workplace. Join us and take your business English proficiency to the next level!

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Welcome back to English way Erede, the podcast that helps you master English. I'm your host, Thomas, and today we are focusing on business English, effective communication in workplace is crucial

And we are here to provide you with the essential phrases and tips to boost your confidence and proficiency. Whether you're attending to meetings, writing emails or networking, this episode is packed with useful advices. So let's dive in.

Now let's just start with common business phrases. Business is all about clear and concise communication. Let's start by introducing some key phrases commonly used in meetings, emails and presentations. And let me tell you, I use them all. All not all. Not all, but most of the.

Now when it comes to meetings, one phrase that you could use is, could you please provide an update on could you please provide an update on?

Also another one that you could use is. I would like to discuss the following points. I would like to discuss the following points, especially when starting the meeting. This will help you to kind of schedule or just have a brief have the audience give the audience a brief overview of the points that you're going to go over.

In my opinion, we should consider, in my opinion, we should consider this is when pretty much stating a point to making your point.

Or providing a recommendation or an advice when it comes to e-mail, this is one.

I love to start my emails with. I'm writing to inform you that I'm writing to inform you that.

Also another one that you could use to answer emails is, could you please clarify? Could you please clarify and when you provide when you propose something and you would like to hear the opinion of the others, you could introduce the phrase. I would appreciate your feedback on I would.

Appreciate your feedback.

Now, when talking about presentations, we could start the presentation with today. I'll be discussing today, I'll be discussing and then you go on with whatever you're going to be presenting.

Also, when you want to do a transition from one topic to another, you could use. Let's move on to the next point. Let's move on to the next.

And to close that presentation, you could use. In conclusion, we can see that in conclusion we can see that these phrases will help you to ensure that your communication sounds professional and it's effective.

Now let's talk about e-mail etiquette.

Writing professional emails is a key.

Here in the business world.

It's coming from someone who writes emails every single day and.

Only one I can ride up to 10 or 20 emails per day.

Here is how to structure a clear and concise e-mail. So let's talk about the structure first. The first thing is subject line.

We should clearly state the purpose of the e-mail, the shorter the better.

Greeting. Use formal or semi formal greetings depending on the recipient. Depending who you're sending the e-mail to, this will be formal or semi formal. I wouldn't recommend informal emails, even if it's to friends because remember that emails later on can be used.

All are forwarded to some other person, so let's keep it as professional as possible.

Now the body of the EMO beacon sized into the point break. The text points into paragraphs for easier understanding and reading.

And closing, use appropriate phrases. Appropriate closing phrases always go for something that.

Some examples. A formal opening of an e-mail could be dear Mr. or Mrs. and you include the last name of the person, dear Mr. Martinez or dear Mrs. Lawson or dear Mrs. Smith.

An informal opening could be like high.

And the first name of.

The person. Hi, Jessica or hi Alex or hi, Martha.

Not for my closing. Could be sincere.

Or best regards, I love best regards. I use. I usually go with that one or regards and an informer closing could be best, or cheers or have a good day.

Couple of tips.

Always prove read your e-mail before sending, meaning read it a couple of times. Double check before you send that out. It's awful when you have to send it again because you made a mistake on the last one. Be mindful of the tone. It should match the formality of the site.

Emails does not contain voices, meaning that the other person can understand it or read it the way that they want it. So keep it as formal as possible.

Avoid using slang or overly casual language. Again, we must do not have a voice that they can that they that they carry in it.

All you they will be able to see all the other person will be able to see is just.

Letters and they can understand it the way that they want it.

Now let's talk about participating in meetings.

Participating in meetings can be daunting or intimidating, to say the least. The right phrases you can contribute effectively and politely express your opinions.

So let's talk about phrases for contributing. When you want to contribute or add something to the meeting, you could say phrases like I'd like to add that I'd like to add that meaning that you would like to contribute with something. Also, you can start with, in my experience, in my experience.

Or also you can ask the questions to ask for someone's opinion, such as what are your thoughts on and then you propose your idea. What are your thoughts on?

Also couple of phrases when you want to agree or disagree with someone you could use. I agree with.

Alex, because I agree with Alex because.

That would be pretty much a way for you to support someone's opinion and to add to that opinion. Also, if you want to disagree, you can add and sound polite. You can say I see your point, but I think I say your point, but I think meaning that you understand where that person is coming from.

At the same time, you have something to add that might change this person's opinion, or that might add something to the reality of the company at the moment.

Also, another way to disagree and sound very respectful.

While I understand your perspective, I feel that while I understand your perspective, I feel that pretty much like the previous one, this is just to acknowledge where this person is coming from and that you understand what they are explaining. However, at the same time, you have a different opinion.

And we can go in a different way.

Politeness is key in business communication, especially when there are different opinions.

These phrases help you maintain a respectful tone toward your coworkers of the the people that you're working with. Now, let's talk about presenting information. Perspective presentations require good structure and engaged in delivering.

Most of the Mirrorings are very boring.

Here is a simple structure to follow.

Introduction introduce yourself and your topic. Just start off by saying what are you going to be? What are you going to be talking about? Also on the main points present the key points clearly and concisely. Don't go beating around the batch with a lot of metaphors or.

Some over complicated.

Language just go to the point.

And finally the conclusion. Summarize your points and provide a strong closing statement. A couple of useful phrases could be.

To start with, I'd like to thank you. Go on with your topic. Another one is now.

Let's take a look.

And to just close to wrap up, we have discussed.

Those phrases will help you a lot to introduce talk about the the main point and then to wrap up or just to close your presentation.

Couple of tips.

Practice your presentation multiple times. That's what I do whenever I have to do a business presentation on.

A new proposal.

I rehearse my presentation and I go over.

I go over that presentation mentally, and I even come up with a couple of questions that they might be asking.

With visuals to support your point.

Also engage your audience by asking questions or encouraging feedback. It's very boring when the meeting turns out just a monologue, so engage your audience. It's just right. In fact, at some point I consider business meetings kind of just.

Show and presentation. So engage your audience that way. They don't fill. Your presentation is boring and they feel tired of that presentation.

Also, let's talk about networking. Small talk networking is essential for building business relationship. Here are some phrases to help you start and maintain conversations. I know this is very hard and challenging and have been on those scenarios where you have to do that small talk.

Especially with people that you have never seen before and that you need to.

Keep it business.

Profession and professional friendship with them. So to start the conversation.

You can say something like what do you do and if you know what that person do already then.

You can ask something like how did you get into this field? How did you get into? I don't know, centers. How did you get into engineering? How did you get into business? How did you get into stocks?

Whatever you like.

But how did that person get into that business?

What brings you to this event will be also a great way to just break the ice. What brings you to this event? Now to maintain a conversation, you can say something like that's interesting. Tell me more about it.

That's interesting. Or tell me more about access specific point.

Remember that the more you listen, the better it will be.

People loves to talk, people love to listen to themselves talking, and they will also.

Take off the burden of you carrying the conversation. That will be just you listening, paying attention to the person and having them to do most of the talking.

How do you find working in industry X? What that's like? How do you think or how do you find working on?

Technology economy. I don't know. Whatever industry you like. Again, this is going to just take off. That burden of carrying the conversation and passing that to the other person and.

Also, you can say to just finalize the conversation. It was great talking to you. Can we exchange contact information with the conversation was.

Fruitful and beneficial to both.

This is a great way to just keep in touch for future businesses. Now couple of tips.

Be genuinely interested in the other person.

This will help you to keep the conversation flowing.

Listen actively and respond thoughtfully. Then just answer with yes or no. Yes or no, yes.

Mind your answer and be really thoughtful. Whatever you're answering to and pay close attention to the other person.

And follow up with a thank you e-mail or message after that meeting.

That's all for today's episode on Business English. We hope these phrases and tips will help you communicate more effectively in your professional life. Remember, practice makes perfect use these phrases in real life situations to build your confidence and proficiency. If you enjoyed this episode, leave a review.

And share it with your colleagues and stay tuned for more great content from English.